What happens in creating an event to sound and look stunning? As the spectators are entertained through ideal sound and pristine video, a focused team of AV workers is behind-the-scenes to provide it all. Here is how the hard but unseen efforts lead to bringing life to events:
Pre-Event Planning & Logistics
Even before any wire is connected, AV teams take great care to plan each detail of the installation. They inspect the site, decide on equipment requirements, and resolve probable issues before they happen.
- Venue Assessment: Learning about sound quality, light levels, and power supplies.
- Equipment Selection: Selecting sound systems, projectors, LED walls, and microphones in line with the size and requirement of the event.
- Logistics Coordination: Coordinating equipment transport, power backup, and connectivity solutions.
Setup & Calibration: Precision Matters
AV setup isn’t merely a matter of plugging speakers in and hanging screens—it involves precise calibration to maximize sound clarity and visual impact.
- Sound Check: Adjusting audio levels to ensure each word is heard without feedback or distortion.
- Visual Testing: Tinkering brightness, contrast, and angles for projectors and LED walls.
- Connectivity Checks: Allowing live streams to happen without buffering or technical failures.
Live Event Execution: Remaining on High Alert
During the event, AV teams are on high alert, watching every detail in real time and prepared to address any issues promptly
- Mic & Sound Adjustments: Making sure the voice of speakers is clear and balanced throughout the venue.
- Visual Cues & Transitions: Maintaining smooth video or slide transitions throughout presentations.
- Live Streaming Management: Avoiding delays, buffering, or subpar video quality.
Post-Event Breakdown & Analysis
After the event is finished, AV teams are still not finished. Equipment needs to be carefully taken down, and a debriefing session is held to analyze what went well and what could be done differently for future events.
Why AV Teams Matter
Behind every successful event is an AV team making it all come together. With their technical expertise and problem-solving abilities, otherwise perfect events will not be brought down by last-minute issues. At AV Networks, we work behind the scenes so you can focus on presenting a great show.
