Planning a corporate event? Whether it’s a big seminar, product launch, or internal town hall, your AV partner can make or break the experience. Good lighting, clear sound, smooth transitions… these things matter more than most people realize.
But here’s the catch: not all AV agencies are the same. Some overpromise. Some under-deliver. And sometimes, things just go wrong.
So before you lock in your AV vendor, here are 10 simple questions to ask, trust me, it’ll save you stress later.
Let’s talk about five common audio-visual mistakes that could completely ruin your corporate event- and how you can stay far, far away from them.
- What events have you handled before?
Look for experience with corporate events, not just weddings or concerts. Business events need a different kind of precision.
- Can you do a site recce beforehand?
AV setups need planning based on the venue. Site visits help avoid last-minute surprises.
- Do you provide on-ground technical support?
It’s not just about renting equipment. You need someone present during the event to fix issues if they come up.
- What happens if something fails on the spot?
Do they bring backups? Extra mics, extra cables? Always ask.
- Can you help with stage setup and lighting too?
A good AV partner usually also supports stage fabrication and lighting design , it’s a bonus if they do it all in-house.
- Do you manage hybrid or virtual events?
If your event involves remote speakers or live streaming, you need someone who understands virtual tech.
- Can you sync with our event planner or internal team?
AV doesn’t work in isolation. Everyone needs to be in sync – your planner, venue, and AV crew.
- Will you help with pre-event testing?
One word: rehearsal. Always do a dry run with your AV team.
- Do you offer pan-India service if we scale up?
If you plan multiple events across cities, ask if they can support multi-city event management.
- What’s included in your quote?
No one likes hidden charges. Always get clarity on what’s included like equipment, transport, labor, GST, etc.
Final Tip:
Your AV partner is not just a vendor, they’re your event’s safety net. The better the questions, the better the answers. And the better the event.
Looking for an AV partner who gets corporate events? AV Networks might be just who you need.
